Outlook Web Access

Security and Privacy

Inbox

Calendar

Contacts

Tasks

Public Folders

Customize options

You can customize Microsoft Office Outlook Web Access with features that can be performed automatically, such as telling people you are out of the office whenever they send you an e-mail message or adjusting your appointments to local time while you are traveling.

In the Navigation Pane, click Options.

The Out of Office Assistant generates automatic replies to e-mail messages that you receive while away. Each time you activate the Out of Office Assistant, Outlook Web Access will only send an automatic reply to someone the first time they send you a message.

To enable the Out of Office Assistant, click I'm currently out of the office, and then, in the text box, type a message that people will receive when they send you e-mail messages while you are away.

To disable the Out of Office Assistant, click I'm currently in the office.

To set Messaging Options:

To set how many items are displayed per page in your Inbox or other folders, select a number from the list next to Number of items to display per page. The higher the number, the longer each page takes to refresh.

To append a custom signature to your messages, select Automatically include your signature on all outgoing messages, and then type your signature in the text box.

To turn on the junk e-mail filter, under Privacy and Junk E-mail Prevention, select the Filter Junk E-mail check box. To add or modify e-mail addresses or domains in your junk e-mail lists, see Manage junk e-mail.

In addition to requesting a read receipt for e-mail messages you send, you can, as a recipient, choose whether to send a read receipt whenever one is requested of you.

To send a read receipt automatically whenever one is requested, select Always send a response.

To never send a read receipt, select Do not automatically send a response.

HTML messages you receive can include links to external content, such as pictures or sounds. These links aren't the kind that are underlined (hot) and that you click on. They are references in the HTML source code to an external location on the Internet. When you open or preview the message, your computer downloads the external content so that the picture can be displayed or the sound played. This is typically done by legitimate senders to avoid sending large messages.

However, junk e-mail senders use the downloading of external content by your computer to verify your e-mail address as "live." Once they know there is a real person associated with your address, you can then become the target of more junk e-mail. External content used to identify you in this way is called a Web beacon.

To prevent Outlook Web Access from downloading Web beacons, select the Block external content in HTML e-mail messages check box.

To set the date and time formats, in the Short Date Style, Long Date Style, or Time Style lists, select your preferred format for various time and date displays.

Note The options provided in this section may vary, depending on the language configured for Internet Explorer. Outlook Web Access uses the browser language setting to provide region-specific options.

To set the current time zone, in the menu, select the local time zone.

To set Calendar Options:

In the Week begins on menu, set the day your calendar will display as the beginning of the week.

In the Day start time and Day end time menus, set the times that Outlook Web Access will display for each day.

Use the First week of year menu to select when Outlook Web Access will begin numbering weeks for the current year. Week numbers are displayed in the date picker window in Calendar. If you don't want weeks to be numbered, select Do not display week numbers.

To set reminders for calendar items and tasks:

Select Enable reminders for Calendar items to receive reminder messages before your appointments and meetings. Clear this check box to turn the feature off.
Select Enable reminders for Task items to receive reminder messages for tasks that are coming due. Clear this check box to turn the feature off.
Select Play a sound when a reminder is due to also be reminded with a sound.
On the Default reminder list, select the amount of time before the item occurs that you would like to receive a reminder.

Note To use Reminder Options, you must use Microsoft Internet Explorer 5 or later.

Contact Options allows you to select which address book to search first when resolving the name of a contact.

Select Global Address List to set your organization's address book as the first place to search, such as when you are trying to resolve a name in Check Names.

To set your personal contacts as the first place to search, select Contacts.

To change your Windows password, click Password. You will be directed to a Web site set up by an administrator in your organization for this purpose. Contact an administrator for more information.

After you delete an item from your Deleted Items folder, it is permanently deleted. However, if you change your mind about deleting an item, you can restore that item. To recover items you recently deleted from your Deleted Items folder, click View Items. For more information, see Recover a deleted item.